Basically a private web based network is called an intranet. What it uses is all of the technology of the Internet but is considered safe and protected behind a firewall that keeps unauthorized personnel out. Using them as a method of streamlining their internal communications is what companies have been doing for years.
A web browser can run on any type of computer which is why the need to maintain multiple paper copies of documents that are constantly changing can be eliminated. You can maintain documents such as training manuals, internal phone books, procedure manuals, benefits information, employee handbooks, requisition forms, etc. as electronic documents and updated at almost no cost. What’s also significant is the savings in paper and other material costs.
But the most powerful aspect of an intranet is its ability to display information in the same format to every computer being used. That allows all of the different software and databases a company uses to be available to all employees without any special equipment or software being installed on their systems.
This universal availability of information is sparking an era of collaboration unlike anything ever seen before. The departmental barriers that exist in many companies are slowing breaking down because now colleagues can share information readily using the company intranet.
What are the options for implementing an intranet?
For setting up an intranet, there a variety of options. Building your own intranet technology would be included as well as purchasing and installing third-party software, or purchasing access through an extranet ASP. Here is a quick summary of the advantages and disadvantages of each approach.
When building it yourself
Pros. You will have the ability to customize level of functionality, integration into internal systems, and direct access to user activity and also have complete control of user interface design.
Cons. High up-front development cost; requires staff expertise in the development of extranets, commitment of internal staff for 6 months to a year for planning, execution, review and implementation; and an ongoing commitment of internal staff for internal and client support, hosting, maintenance and upgrades.
Purchasing/installing third-party software
Pros. In the proven track-record or packaged solution, there is also the ability to choose functions and to customize user interface, more rapid implementation compared to building it yourself.
Cons. High up-front purchase cost; commitment of internal staff for customization and implementation; on-going commitment of internal staff for internal and client support, hosting, maintenance and upgrades; and extensive internal and client training
When You Use a Service Provider (ASP)
Pros. In the proven track-record of the application and low cost of entry and predictable cost over time, there are also virtually immediate implementation, no commitment of internal staff for internal support, hosting, or maintenance, and upgrades at no cost by extranet experts, and savings on internal server use.
Cons. There is less freedom in user interface design as well as fixed functionality.
Bottom line is¦
The approach you choose depends on how you work, the technical and financial resources at your disposal, and how rapidly you need to move forward.
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Tags: Internet, internet business, internet tools, intranet, online